Request for Proposal (RFP, SOW & Specification) Development for Government Workers

2 days

RFP writers, technical RFP writers, project specialists, project technologists, project engineers, managers, business and technical managers responsible for the completion of both technical and non technical proposal requirements.


This course addresses the requirements for developing technical and non-technical specifications relating to Requests for Proposals (RFP), as well as the techniques for evaluating the proposals received. Drawing upon the federal government procurement guidelines, the ISO/IEEE, Common Criteria, and examples of international standards, this course provides the participants with a best practice approach to RFP development. You will learn the concepts of good RFP development and the essentials of RFP writing. Through group exercises it explores the “dos and the don’ts” of RFP’s and delves into the specifics of preparing a Statement of Work (SOW) and much more. The comprehensive body knowledge can be applied to any proposal development, both the very technical ones and those that are service-oriented.


Part 1: Overview

  • Course objectives reviewed
  • Delivery format
  • System Engineering (SE) Process: Requirements Definition Process and follow-up SE processes

Part 2: References: IEEE, ISO, etc.

  • Key project considerations & characteristics
  • Setting the platform, – specification practices background
  • References/ examples
  • Common criteria

Part 3: Bidding Process

  • Specifications
  • Understanding the SOW and Review
  • Milestones, Deliverables & timelines, key considerations
  • Evaluation of bids, proof-of-concepts, related evaluation tools & techniques
  • Acceptance testing & deployment phases

Part 4: Specification Development Inputs and Considerations

  • Policies and standards
  • Statement of Requirements (SOR)
  • Concept of Operations (ConOp)
  • Statement of Work (SOW)
  • Risk analysis
  • Project Implementation Plan (PIP)
  • Use/misuse cases
  • Mission Roles Analysis (MRA), modes of operation
  • Request for Proposal requirements/criteria
  • Other inputs for System Requirements Specification
  • Product boundary and interfaces (physical & logical)

Part 5: Guidelines for Completing System Requirements Specifications (SRS)

  • Content/format
  • Characteristics of a Good SRS
  • Organizing the specific requirements
  • Requirements Verification Matrix (RVM)
  • SyRS & SRS Outline/templates

Part 6: Guidelines for Completing Concept of Operation (ConOps)

  • Case study and example presented

Part 7: Guidelines for Completing Operator Interface Specifications (OIS)

  • Case study and example presented

Part 8: Requirements Lifecycle and Requirements Management

  • Specification, baselines, progress of specifications, specification change, scope management, etc.
  • Requirements Definition and Management (RDM) /Requirements Traceability Methods (RTM)
  • V&V of Requirements: Independent Verification (verifiable requirements) and Validation (right requirements addressing needs/objectives)

Part 9: Well-defined Requirements

  • Definitions: constraint, requirement, specification, system
  • Specification Terms and Definitions
  • Definition of a well-formed requirement
  • Standard requirement constructs
  • Commonly used words and phrasing
  • Pitfalls, Dos & Don’ts
  • Descriptive (what, requirement specification) versus Prescriptive (how, design)
  • Supporting requirement characteristics
  • Categorization
  • Types: external i/f, functional, performance
  • Characteristics of the group of requirements
  • Requirements Quality Metrics

Part 10: Case Study & Requirement Parsing

  • Case Study – Australia
  • Requirement Parsing exercise and examples
Skills Taught: 
  • Apply various methods involved in RFP (Statement of Work and Specification) development
  • Demonstrate a thorough understanding of the bidding process
  • Apply best practices for streamlining the workload in RFP development teams
  • Apply real life scenarios to maximize your response time
  • Review and analysis of Specification Development their inputs and considerations—deeply covered
  • Design and implement well-defined technical requirements
  • Understand the lifecycle management and requirements definition management
  • Apply techniques for the evaluation of bid proposals received in response to RFPs
  • Added Value: Provided document for Concept of Operation (ConOps) and Operator Interface Specifications (OIS)