For decades, email has been the go-to tool for sharing information quickly and efficiently across large organizations. Its simplicity and universal use have made it a staple in communication.
So, why consider using a different tool like SharePoint? And why invest time in learning something new?
The Limitations of Email for Collaboration
While email is excellent for one-way communication, it falls short in areas that require collaborative work.
A common scenario illustrates this well: Imagine you’re preparing for a meeting and need your team to review a document. You email the file to your colleagues, expecting feedback during the meeting.
The challenge?
Each colleague may review the document independently, resulting in multiple versions and feedback that’s difficult to consolidate effectively.
This leads to a disjointed review process, inefficiencies, and unproductive meetings.
How SharePoint Changes the Game
SharePoint offers a solution that simply does not match email. When you use SharePoint, you can share a link to a document instead of sending attachments back and forth.
This approach allows your team to:
- Collaborate in Real-Time: Instead of multiple versions of the same document floating around, SharePoint enables your team to work on a single version. This ensures everyone’s input is integrated seamlessly, fostering a more unified approach.
- Enhance Productivity: Real-time feedback on documents allows for productive meetings where everyone is prepared and aligned on the next steps.
- Centralize Information: SharePoint acts as a centralized hub for documents and team knowledge, reducing the clutter of email threads and attachments.
- Improve Document Management: With built-in version control and permissions, SharePoint helps maintain the integrity of your documents, so you don’t have to worry about losing track of edits or unauthorized changes.
As Phil, one of our expert SharePoint instructors, notes:
“In preparation for a meeting, the entire team can collaborate on, review, and provide feedback on the document in real-time, which ultimately makes your meeting more productive and prepares you to take things to the next step.”
This small but powerful shift in how your organization handles documents can dramatically improve your productivity and team workflow.
Why Invest in Learning SharePoint?
You might wonder if learning a new tool is worth the effort.
The answer is a resounding yes, especially when it significantly improves how your team collaborates.
By understanding SharePoint, you empower yourself and your team to move beyond email’s limitations and tap into a tool that supports real-time collaboration, structured document management, and a more efficient information ecosystem.
Investing time in learning SharePoint can transform your daily work processes and make your team more productive. Don’t let the familiarity of email keep your team from reaching its full collaborative potential.
Take Your SharePoint Skills to the Next Level with Our Microsoft® 365 SharePoint for Teams
Understanding and using SharePoint efficiently can transform how teams manage information and collaborate.
Don’t let SharePoint’s capabilities go untapped in your organization. Enroll in our Microsoft® 365 SharePoint For Teams course to build a solid foundation and unlock the platform’s full potential.
You’ll learn to access and create SharePoint sites from Microsoft® Teams, share files and documents, use search tools, work with libraries, and create and edit documents collaboratively.
🔗 Click here to learn more about our Microsoft® 365 SharePoint For Teams
For more details, feel free to contact us at +1 613-230-6255 (Extn: 201) between Monday to Friday, 9:00 AM to 5:00 PM Eastern Standard Time.
By preparing today, you can ensure how you improve your overall workflow and boost your productivity.
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