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Mastering Meetings

How to organize and run an effective meeting
1 day

Anyone who may be called on to facilitate a meeting within the next few years.


It is impossible to be part of an organization today and not attend meetings. Staff meetings, project meetings, planning and coordinating meetings—they all take time. There has been a growing realization that we have to pay attention to the structure and process elements of meetings if we want them to be effective.

In this workshop you will learn about small-group dynamics, basic meeting design, and how to prepare and lead various kinds of meetings.

This workshop is offered in conjunction with Facilitation Skills. You will benefit by taking these two workshops back-to-back.


Types of Meetings 
Meeting managers must work with various types of meetings. We will discuss the common types of these.

Group Norms
 You will learn about group norms and we will even set some for our workshop.

Stages of Group Development 
We will explore Tuckman's four stage model of group development: forming, storming, norming, and performing. We will also look at some ways that a meeting manager can help groups move through these stages.

The Basics for Effective Meetings
We will create a checklist that will give you a framework for planning an effective meeting.

The Best and the Worst of Meetings
We will work in small groups to identify the characteristics of well-run meetings and poorly run meetings.

Preparing for Meetings
We will be review planning guidelines for a meeting and the the importance of agendas.

Leading a Meeting
You will learn about leadership and management skills necessary for leading a successful meeting and how to mange difficult situations.

Skills Taught: 
  • Understand the value of meetings as a management tool.
  • Recognize the critical planning step that makes meeting time more effective.
  • Identify process tools that can help create an open and safe forum for discussion.
  • Develop and practice techniques for handling counterproductive behavior.
  • Learn to deal with technology and environment issues as they pertain to meetings.